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Invitation Codes and Booking Links

This article will outline how to use Invitation Codes to make a booking and how to create a Booking Link for a client.

An Invitation Code allows a provider to:

  • Access the booking link for all groups within a programme to share with a client/participant.
  • Access the booking link for a single programme group to share with a client/participant.
  • Share the Invitation Code with a client to allow them to book into a programme or programme Group.

Accessing programme Invitation Codes

To access an Invitation Code for a programme:

  • From the top bar click on More > select Programmes > click on the required programme name. Go to Creating a new programme for more information on setting up a new programme.
  • The Programme Invitation Code is displayed on the top left of the screen.
  • If the Invitation Code field is blank  click Edit.
  • Enter a Booking Code > click Save.

A programme Invitation Code must contain a minimum of 10 characters.

Accessing programme group Invitation Codes

To access an Invitation Code for a specific group within a programme:

  • In the top banner, click More > select Programmes > click on the required programme name > click Groups > click Open beside the required Group.
  • The group Invitation Code is displayed to the top left of the screen.

To access a consumer Booking Link

  • Click on your initials on the top right of the screen > select Manage account from the drop-down menu > select Company details from the left sidebar.
  • Copy the consumer link URL and paste to a new browser tab.
  • Click Book with an invitation code > enter the Invitation Code to the programme or programme group that you wish to share with a client > click Submit code.
  • For programmes offering more than one product, you can configure the product display order.
  • Copy the URL which you can share with clients as the booking link.

Only programmes set up with a Shared invitation code will be able to use a booking link in this way (not unique invitation codes). Go to Creating a new programme for more information on setting up a programme.

Use an available URL shortener, such as Bitly, which lets you reduce a long and cumbersome URL into a short and manageable link.

OR

Use an available QR code Generator for clients to scan to access a booking page.